CapEx software, built the way an operations director would build it.
One platform.One version of the truth.
A simple method — Plan it, Procure it, Prove it — capital decision making in one place. No more juggling different tools.
Capital expenditure isn't a cost centre.
It's how a business chooses to lead.
New capacity. New capability. The machine that finally clears your bottleneck, the system that gives your team room to grow. Every capital decision is your business backing its own ambition — this is where that decision gets made properly, not buried in admin.
Capital decisions shouldn't live in different tools across many different teams and departments.
Unclear timelines
Projects start too late because nobody worked backwards from the deadline.
Incomplete supplier information
Suppliers quote against assumptions, not real requirements.
The wrong people left out
Decisions get made without the input that would have caught a problem.
No shared record
When someone asks why a decision was made, there's no clean answer.
Decisions take too long
Constant back-and-forth between people, tools, and versions means even simple approvals drag on for weeks.
Nobody owns the full picture
Each department sees their own piece, but nobody can see the whole capital programme at once.
Origin
CapXHQ was built by an operations professional who managed £4m–£15m of annual capital spend across different tools that were never quite built for the job. Every screen exists because a real capital decision needed it.
How it works
Three phases that hand off to each other.
Simple to use from day one. Built for real collaboration across your whole team. Completely transparent from the first entry through to the final decision. What one phase produces flows straight into the next, so everyone is looking at the same live picture — and every choice is traceable to the data behind it.
Plan it
Log a project in minutes, then work backwards from your target date. Budgets, lead times, and the people who need to input are all in the same place — your whole team looking at the same live plan, not five copies of a spreadsheet.
- Work backwards from your target date, automatically
- Shared budget and lead-time view across the team
- One live plan, not five copies of a spreadsheet
Procure it
Send suppliers one secure link. They quote against clear, unambiguous requirements — no logins, no chasing, no long email threads. Responses come back in a format you can actually compare.
- Every supplier scored the same way, with a written reason why
- No supplier logins — respond via one secure link
- Clean, comparable responses, side by side
Prove it
The hard work compounds into two real outputs: a Pre-CAPEX approval document for every project, and monthly board reporting tools that give you an ongoing view of where the business stands. Each is a complete, standalone deliverable — built from the data you have already captured.
- Pre-CAPEX approval document — per project
- Monthly board reporting — always current
- Builds itself automatically from your Plan and Procure data
One live plan. One structured procurement. One simple decision, properly made.
Pricing
Simple, published pricing.
CapXHQ — Annual
Save over £89 a year versus paying monthly.
- Full platform access
- Up to 5 team members
- Unlimited projects and suppliers
- Plan it, Procure it, and Prove it included
CapXHQ — Monthly
- Full platform access
- Up to 5 team members
- Unlimited projects and suppliers
- Plan it, Procure it, and Prove it included
Optional: a 2-hour onboarding session (split however works for your team) is available for £199, one-off.
Prove it X
Advanced reporting and ROI tracking — coming soon as an optional add-on. Built the same way — by someone who's actually run a capital programme, not guessed at one.
Security
Built to be secure.
Each organisation's data is completely isolated from every other organisation.
Encrypted connections throughout.
Row-level security enforced at the database level, not just the interface.
GDPR compliant.